Replying to emails with AI

Aeralis can write a reply to any email in your inbox. It reads the original message, considers the full thread, and generates a response in your profile's writing style.

How to generate a reply

Step 1: Open an email

Open the email you want to reply to in Gmail.

Step 2: Open the add-on

Look for the Aeralis icon in the right sidebar panel of Gmail. Click on it to open the add-on.

Step 3: Select your profile

Pick the profile you want to use. The profile's writing style determines how the reply sounds — greetings, sign-offs, formality, sentence length, all of it.

Step 4: Click Generate Reply

In the add-on panel, you'll see the Generate Reply button. The add-on automatically detects that you're viewing an email and shows the reply options.

Step 5: Describe your response (optional)

In the text area, you can describe what you want to say. For example:

"Accept the meeting invitation and confirm I'll bring the quarterly reports. Ask if they need anything else prepared."

Or simply:

"Politely decline, I'm not available that day. Suggest next week instead."

You can also leave this field empty. Aeralis will generate a reply based on the email context and your profile's writing style. This works well when the email has a clear expected response.

Step 6: Choose Reply or Reply All

Click Generate Reply to reply only to the sender
Click Generate Reply All to include all recipients

Step 7: Review and send

The AI generates a reply and creates a draft. Review the content, make any edits, and send when ready.

How it works

When you generate a reply, Aeralis:

Reads the original email - Understands the context and what's being asked
Analyzes the thread - Considers previous messages in the conversation
Applies your profile - Uses the writing style learned from your forwarded emails
Generates a response - Creates a reply that sounds like you wrote it

Tips for better replies

Be specific about your intent - "Accept and thank them" vs just "reply"
Mention key points - What specific information should the reply include?
Reference the original - "Address their concern about the deadline"
Leave it empty for obvious replies - If someone asks a yes/no question and you just want to say yes, Aeralis can figure that out from context

Reply vs Reply All

Reply - Responds only to the sender of the email
Reply All - Responds to the sender and all other recipients (CC'd people)

Use Reply All when the whole group needs to see your response. Use Reply for private responses or when the information is only relevant to the sender.

Next steps

Set up Workspace Studio for automated email handling
Learn about Profiles to customize your replies
Discover tips for better results

Generating Your First Reply