Overview

The quality of Aeralis output depends on three things:

What you tell Aeralis about your style — the optional "How you write" hint on your profile.
What Aeralis learns from you — your prior messages in threads you view with Aeralis open are captured automatically as style examples.
The context you give when generating — what you want to say in this specific email.

This guide covers how to get the most out of each.

Write a clear style hint

The How you write field on your profile is a short, plainspoken description of your tone, sign-offs, and length. Aeralis treats it as advisory — not strict rules — and blends it with what it learns from your real emails.

Good style hints

A good hint is concrete and observable. Aim for 1–3 short sentences.

"Short and direct. Casual sign-offs. No 'I hope this finds you well.' Skip greetings on quick replies."
"Formal and structured. Always 'Dear X,' opening. Detailed bullet points for requests. 'Sincerely' close."
"Friendly but professional. British English. End with 'Best,' or 'Cheers,'."

Less useful hints

"Write like a CEO." — too vague, no observable signals
"Never use the word 'just'." — strict rules tend to overfit and produce robotic output
Multi-paragraph essays — a few specific observations beat a long instruction set

Think of it as a one-line note for someone covering your inbox while you're on vacation.

Let Aeralis learn from you

When you view a thread with Aeralis open, the messages you sent in that thread are captured as style examples. There's nothing to forward or configure — just use Aeralis normally and the learning compounds.

The samples are scoped to the profile you're using, so:

Use your Work profile when responding to colleagues to teach it your work voice.
Use your Personal profile for personal emails so it picks up that voice separately.

If you only have one profile, everything trains the same voice — which is usually fine.

Write clear context when generating

The text you type in the context field tells Aeralis what to write about. Your profile handles the how (style, voice, formality). The context handles the what.

Be specific

Vague context gets generic emails. Specific context gets useful ones.

Instead of...	Try...
"Write a reply"	"Accept the meeting and confirm I'll bring the quarterly report"
"Decline politely"	"Decline the invitation, mention I have a conflict, suggest next Tuesday instead"
"Follow up"	"Follow up on the proposal I sent last week, ask if they have questions"

State your intent

Tell Aeralis what you want to accomplish, not just what words to use.

Good examples:

"I want to reschedule to next week without seeming flaky"
"Thank them warmly but set boundaries about working hours"
"Express interest but ask clarifying questions before committing"

Include key details

Mention specific information that should appear in the email:

Names, dates, and times
Project or product names
Specific numbers or data points
Action items or next steps

Specify what to avoid

Sometimes it helps to say what you don't want:

"Don't apologize excessively"
"Avoid technical jargon"
"Don't make promises about timelines"
"Skip the small talk, get straight to the point"

Common scenarios

Getting replies that sound too formal

Update the "How you write" hint to lean casual — e.g., "Casual. Skip greetings on quick replies. 'Thanks' or just my name as sign-off." You can also mention it in the context: "Keep this casual."

Getting replies that are too long

Update the hint to note your preference — e.g., "Concise — usually 2-3 short paragraphs." You can also mention it in the context: "Keep this short."

Getting greetings or sign-offs you don't use

Update the hint to specify what you actually use — e.g., "Sign off with 'Thanks,' never 'Best regards.'" Aeralis follows the hint closely.

Tips for better results

Start simple, then refine

Generate a first draft and see what comes out. If it's not right, adjust your context and try again. Common refinements:

"Make it shorter"
"Be more direct"
"Add more detail about [topic]"
"Remove the part about [topic]"

Let context do the work

When replying to emails, Aeralis reads the original message. You don't need to repeat information that's already in the thread.

Leave it empty sometimes

For straightforward replies, you can leave the context field empty. Aeralis generates a response based on the email thread and your profile's writing style. This works well when the expected response is obvious.

Use the right profile

If you have multiple profiles, make sure you've selected the one that fits. Your sales outreach profile and your internal comms profile will produce very different emails from the same context.

Next steps

Create a profile for a different context
Learn about Grounding Tools to add context
Set up Workspace Studio for automated emails