Understanding Profiles

What are Profiles?

Profiles are pre-configured sets of preferences that customize how Aeralis creates emails for you. Think of them as different "personas" for different email contexts.

Why Use Profiles?

Without profiles, you'd need to specify your preferences every time you generate an email. Profiles save time by remembering your:

Tone preferences - Professional, casual, friendly, formal
Custom instructions - Specific writing guidelines
Grounding tools - Context URLs, Google Search, Knowledge
Location settings - For location-aware emails

Example Use Cases

Work Profile

Tone: Professional
Instructions: "Always include my title (Senior Product Manager) in the signature"
Google Search: Enabled for research-based emails

Personal Profile

Tone: Casual
Instructions: "Keep emails brief and friendly"
Location: Enabled for local recommendations

Client Communications

Tone: Formal
Instructions: "Use company branding guidelines, avoid jargon"
Context URLs: Client website and documentation

Profile Features

Tone Selection

Choose from preset tones:

Professional - Business-appropriate language
Casual - Relaxed, conversational style
Friendly - Warm and approachable
Formal - Traditional, conservative language

Custom Writing Style

Add specific instructions that shape how your emails are written. Examples:

"Never use exclamation points"
"Always suggest a follow-up meeting"
"Include bullet points for key takeaways"

Grounding Tools

Enhance your emails with external knowledge:

Context URLs - Reference specific websites or documentation
Google Search - Include up-to-date information
Google Maps - Add location-aware context
Knowledge - Reference your uploaded documents

Plan Limits

Different plans have different profile limits:

Plan	Profiles	Context URLs	Grounding Tools
Free	1	0	None
Pro	5	20	Search, Maps
Business	Unlimited	20	Search, Maps, Knowledge