Overview

Aeralis uses profiles to store your preferences for email generation. Each profile has a short user-typed writing style hint, an "About you" context line, and optional grounding tools that give the AI extra context. Aeralis also learns your voice automatically from threads you participate in.

Accessing settings

From the web dashboard

Sign in at aeralis.ai
Click on Profiles in the navigation
Click Edit on your profile

From the Gmail add-on

Open Gmail
Click the Aeralis icon in the sidebar
Click the menu icon (three dots) in the top right
Select Manage Profiles

Setting up a profile

1. Tell Aeralis about you

Add a one-line "About you" — a sentence about who you are and what you write about. Aeralis uses this as context when drafting. Example: "I run a SaaS company. Mostly customer emails and partner outreach."

This field is optional but improves quality, especially early on.

2. Set your writing style

Write a short hint in the How you write field about your tone, sign-offs, and length. Example: "Short and direct. Casual sign-offs. No 'I hope this finds you well.' Skip greetings on quick replies."

This is also optional. If you skip it, Aeralis still learns your voice automatically from threads you participate in. The typed hint just locks in tone faster.

See Writing Style for the full guide.

3. Configure grounding tools

Add external knowledge to your emails:

Tool	Description	Available On
Context URLs	Reference specific websites or documentation	All plans
Google Search	Include up-to-date information from the web	All plans
Google Maps	Add location-aware context and recommendations	All plans
Knowledge	Search your uploaded documents	Business and Team

Profile management

Setting a default profile

Your default profile is automatically selected when you open Aeralis. To change it:

Go to your profiles list
Click Set as Default on the profile you want

Creating multiple profiles (Pro+)

Different contexts call for different writing styles. Pro and above can create separate profiles for:

Work — Executive template, configured for leadership emails
Personal — Personal template for casual messages
Client Communications — Account Management template with client website added as Context URL
Logistics — Customer Support template with carrier/shipper context, rate sheet URLs (see examples)

See Create a Profile for the full flow.

Plan limits

Different plans have different customization options:

Feature	Free	Pro	Business
Profiles	1	5	Unlimited
Context URLs	20	20	20
Google Search	Yes	Yes	Yes
Google Maps	Yes	Yes	Yes
Knowledge	No	No	Yes

Next steps

Create a profile for a specific context
Learn about Context URLs to add external knowledge
Generate your first draft
Set up Workspace Studio to automate email workflows

Customize Your Settings