Free Email Templates
Copy-paste email templates for follow-ups, meeting requests, cold outreach, thank-you notes, and more. Real examples you can adapt — not fluff. No signup.
Business Communication
Follow-up Email Template →
Use a follow-up email when someone has gone silent after a meeting, proposal, demo, or introduction. The goal is to surface a response without adding pressure.
3 scenarios · 4 FAQs
Meeting Request Email Template →
Use a meeting request email when you need to get synchronous time with someone — a sales prospect, client, teammate, or external partner. The goal is to lower the friction of scheduling.
3 scenarios · 3 FAQs
Thank You Email Template →
Send a thank-you email after interviews, client meetings, business introductions, helpful favors, or speaking engagements. It strengthens the relationship and keeps you top-of-mind.
3 scenarios · 3 FAQs
Apology Email Template →
Use an apology email when you or your company have missed a deadline, delivered something wrong, experienced a service outage, or caused a customer problem. The goal is to restore trust through clear ownership and a specific fix.
3 scenarios · 3 FAQs
Introduction Email Template →
Use an introduction email when you're starting a new role, reaching out to a new contact for the first time, or introducing two people to each other. The goal is to establish context quickly and lower the barrier to a reply.
3 scenarios · 3 FAQs
Welcome Email Template →
Send a welcome email when someone signs up for your product, becomes a customer, joins your company, or subscribes to your list. Send it immediately (within seconds for SaaS, within minutes for B2B). The single most important variable is timing — a welcome email sent 24 hours after signup gets half the engagement of one sent in 30 seconds.
3 scenarios · 3 FAQs
Sales & Outreach
Cold Outreach Email Template →
Use a cold outreach email for sales prospecting, partnership inquiries, fundraising, or job outreach. The goal is to start a conversation, not close a deal in the first email.
3 scenarios · 3 FAQs
Sales Follow-up Email Template →
Use a sales follow-up email when a prospect has gone silent after a demo, trial, proposal, or initial conversation. The goal is to surface a yes, a no, or the real objection.
3 scenarios · 3 FAQs
Career & Job Search
Interview Follow-up Email Template →
Send an interview follow-up email after every interview stage — phone screen, first round, panel, and final. Also use for checking in when you haven't heard back within the expected timeframe.
3 scenarios · 3 FAQs
Networking Email Template →
Use a networking email when reconnecting with old colleagues, reaching out to new contacts at industry events, asking for introductions, or exploring career moves. The goal is to build genuine professional relationships, not transactional asks.
3 scenarios · 3 FAQs
Auto-replies
Out of Office Email Template →
Set up an out-of-office (auto-reply) email when you'll be away from work for a full day or longer — vacations, parental leave, business trips, extended PTO, or personal leave. Most email clients let you schedule the start and end dates.
3 scenarios · 3 FAQs
Vacation Auto-Reply Email Template →
Use a vacation auto-reply when you'll be away from work for two or more days on personal time off — not on business travel, not on extended leave. For trips longer than 10 days or leave for a specific reason (parental, medical, sabbatical), use the more specific templates linked below.
3 scenarios · 3 FAQs
Sick Leave Email Template →
Use this template when you're calling in sick — for one day, a few days, or extended leave. Send it to your manager (and team if your workflow expects that), not just an auto-reply. Auto-reply variants below handle the public-facing message separately.
3 scenarios · 3 FAQs
Maternity Leave Email Template →
Send a maternity leave notification email to your manager and HR 8-12 weeks before your expected leave date. Send a separate handoff email to clients and direct collaborators 2-4 weeks before. The auto-reply turns on the day leave starts and runs until you return — or beyond if you extend.
3 scenarios · 3 FAQs
Paternity Leave Email Template →
Send a paternity leave notification to your manager 4-8 weeks before your expected leave start. Auto-reply turns on day one of leave and runs until your actual return. Use this template (vs. parental-leave-email) if your workplace and country distinguish between maternity, paternity, and shared parental leave.
3 scenarios · 3 FAQs
Parental Leave Email Template →
Use the parental leave template when your situation doesn't cleanly map to traditional maternity/paternity categories — adoption, foster placement, same-sex partnerships, shared parental leave under UK/EU policy, or any time you prefer gender-neutral framing. The communication structure is identical to maternity/paternity; only the framing changes.
3 scenarios · 3 FAQs
Bereavement Leave Email Template →
Use a bereavement leave email when you've experienced the death of a family member or close loved one and need time off. Send to your manager as soon as you can — same day if possible — and ask them to coordinate coverage with the team. Don't try to plan handoffs yourself in the middle of grief; that's what managers and HR are for in this moment.
3 scenarios · 3 FAQs
Business Trip Auto-Reply Email Template →
Set up a business trip auto-reply when you'll be traveling for work for 2+ days with reduced email availability. For short trips with normal availability, no auto-reply needed. For trips longer than a week or with very limited connectivity, consider the conference or vacation auto-reply templates instead.
3 scenarios · 3 FAQs
Conference Attendance Auto-Reply Email Template →
Use a conference auto-reply when you'll be at a multi-day industry event with reduced email access. Set it to start the morning the conference begins and end the morning after you return. For trade shows where you're working a booth, include the booth number — it converts inbound emails into in-person meetings.
3 scenarios · 3 FAQs
Jury Duty Auto-Reply Email Template →
Set up a jury duty auto-reply on days you're scheduled to appear, even if you might be released. Phones being banned in courtrooms means you genuinely can't check email during the day, which senders should know. For multi-day service, run the auto-reply through your last expected day with a buffer.
3 scenarios · 3 FAQs
Annual Leave Email Template →
Use the annual leave template if your workplace uses UK/Commonwealth conventions ('annual leave' rather than 'vacation' or 'PTO'). The auto-reply runs for the duration of the leave. Send a separate notification to your team manager confirming dates if your workplace doesn't have an automated leave-tracking system.
3 scenarios · 3 FAQs
Holiday Shutdown Email Template →
Use a holiday shutdown template for company-wide closures during major holidays — end-of-year (Dec 24-Jan 2), Christmas, summer shutdowns (common in some European countries), and similar periods where the entire company is offline. Don't use this for individual vacation; use the vacation auto-reply instead.
3 scenarios · 3 FAQs
Leaving Company Email Template (Last Day Notification) →
Use this template on your last day at a company — sent to colleagues, clients, and external partners you've worked with. Send the resignation email weeks earlier (separately, to your manager and HR). The final-day email is the public goodbye, not the resignation.
3 scenarios · 3 FAQs
Medical Leave Email Template →
Use a medical leave email for planned procedures (surgery, scheduled treatments), unexpected medical needs (illness requiring multiple days off), or extended treatment (cancer treatment, mental health recovery). For same-day sick calls, use the sick-leave-email template instead.
3 scenarios · 3 FAQs
Working Remote From a Different Timezone — Email Template →
Use this template when you're working remotely from a different timezone for at least one week — not for a 2-day trip. Send to your manager first, then your team, then update your calendar working hours and (optionally) set an auto-reply for senders in the original timezone.
3 scenarios · 3 FAQs
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