AI Email Assistant for Law Firms
Client-ready emails in seconds, without eating into billable hours. Handle intake, status updates, and document requests with professional precision.
Built for teams who live in Gmail.
Stop losing billable hours to admin email
Paralegals spend 2-3 hours daily on routine client correspondence — intake follow-ups, document requests, status updates
Anxious clients need constant reassurance, especially in immigration and PI cases, creating email volume spikes
Document request emails vary wildly — some thorough, some missing critical items, requiring follow-ups
Billing inquiries require attorney review before responding, delaying resolution and frustrating clients
High-volume intake at busy firms means new leads get generic responses or fall through the cracks
Attorneys drafting routine emails themselves means expensive time on non-billable work
Aeralis turns your firm's templates and procedures into precise, professional client communications. Link your intake checklists, document requirements, and FAQ pages. When a client asks for a status update or has billing questions, your team clicks once and gets a draft that sounds like your best paralegal wrote it — thorough, accurate, and ready for review.
How Aeralis fits into your firm
Works inside Gmail alongside your case management system.
Connect Gmail and create profiles
Install from Google Workspace Marketplace. Set up profiles for different practice areas and communication types — immigration updates, PI document requests, estate planning consultations.
Add your firm resources
Link your client portal, intake checklists, document requirement lists, and office policies. Aeralis references these when drafting — consistency without memorization.
Generate client responses instantly
Open a client email, select your profile, describe what you need. Review the draft, adjust if needed, send. What used to take 10 minutes now takes 30 seconds.
Real emails Aeralis can help you write
See how Aeralis handles common law firm communication scenarios.
New client intake follow-up
Before Aeralis
Paralegal manually lists required documents, explains the intake process, and provides office information. Different staff send different versions with varying levels of detail.
With Aeralis
Dear Maria, Thank you for choosing Johnson & Associates for your immigration matter. We're looking forward to working with you. To proceed with your H-1B petition, we'll need the following documents: • Passport (copy of all pages with stamps) • Current visa and I-94 record • Educational credentials (degree certificates, transcripts) • Resume/CV • Last 3 pay stubs from your current employer You can upload documents securely through our client portal: [Portal Link] Or email them directly to this address — we'll confirm receipt. Our next step is a 30-minute consultation to review your case timeline. Please use this link to book a time: [Scheduling Link] Questions before our call? Just reply here. Best regards, [Paralegal Name]
Immigration case status update
Before Aeralis
Attorney or paralegal looks up case status, translates USCIS jargon into plain language, then writes a reassuring email. Often delayed because staff are unsure how much detail to include.
With Aeralis
Dear James, Quick update on your I-140 petition: Current status: Your petition was received by USCIS on February 15 and is currently in initial review. Processing times for EB-2 petitions at the Texas Service Center are approximately 8-10 months. What this means: No action is needed from you right now. USCIS will either approve the petition or issue a Request for Evidence (RFE) if they need additional documentation. Next milestone: We expect movement on your case by October-November 2025. I'll reach out immediately if we receive an RFE or approval notice. Your timeline tracker in the client portal is updated: [Portal Link] I know waiting is the hardest part. If you have any questions or concerns, don't hesitate to reach out. Best regards, [Attorney Name]
Document request for personal injury case
Before Aeralis
Paralegal types out a list of needed documents, often forgetting items or sending multiple follow-up emails when requirements change.
With Aeralis
Dear Michael, We're making good progress on your case. To strengthen your claim, we need a few additional documents: Medical records: • Emergency room records from March 15 • Physical therapy notes (all sessions) • Any imaging reports (X-rays, MRIs) Employment documentation: • Pay stubs for 3 months before and after the accident • Letter from your employer confirming missed work dates • Short-term disability paperwork (if applicable) Property damage: • Photos of your vehicle (before repair) • Repair estimate or invoice You can upload these through our secure portal: [Portal Link] Or bring physical copies to your next appointment. Deadline: We need these by April 1 to include them in our demand letter. Questions? Call the office or reply here. Best regards, [Paralegal Name]
Billing inquiry response
Before Aeralis
Office manager reviews invoice, looks up time entries, and drafts explanation. Often requires attorney review before sending, delaying the response.
With Aeralis
Dear Sarah, Thank you for reaching out about your February invoice. I'm happy to clarify. The $2,400 balance breaks down as follows: • 3 hours attorney time @ $450/hr — drafting response to opposing counsel's motion • 2 hours paralegal time @ $175/hr — document review and preparation • Court filing fees — $250 (pass-through cost) Your retainer was applied to the January work, which is why this invoice reflects the full amount. I've attached a detailed time entry report for your review. If you have questions about any specific entries, please let me know and I'll have Attorney Johnson provide more context. Payment options: • Pay online: [Payment Link] • Mail check to: 123 Legal Plaza, Suite 400 • Payment plan available — call to discuss Best regards, [Office Manager]
Use the tools you already have
Aeralis works alongside Clio, MyCase, PracticePanther, or whatever case management system you use. No complex integrations — just add your key resources as context.
Document upload, scheduling, and case tracking pages
Practice-area-specific requirements for intake and case preparation
Common questions about process, timelines, and firm policies
Fee schedules, payment options, and retainer policies
Questions law firms usually ask
Is client information secure with Aeralis?
Aeralis operates entirely within Google's environment. Email content is processed in real-time and not stored by Aeralis. You control what context you provide (like your intake checklist or FAQ page), and staff review every email before sending. Client confidentiality and attorney-client privilege remain protected.
Does this replace my paralegals?
No. Aeralis handles repetitive drafting so paralegals can focus on substantive work — case research, document preparation, and client coordination that requires professional judgment. Staff review every email and handle complex situations personally.
Can different practice areas have different templates and tone?
Yes. Create separate profiles for immigration, personal injury, estate planning, or any practice area. Each profile can have its own tone (empathetic for PI clients, thorough for immigration) and reference different context sources.
How much setup is required?
Most firms are operational in under an hour. Install from Google Workspace Marketplace, create profiles for your practice areas, and add links to your intake forms, document checklists, and client portal. No IT department required.
Does Aeralis integrate with our case management system?
Aeralis works alongside your existing systems by using links and documents you provide as context — client portal pages, document checklists, FAQ pages. It doesn't require direct integration with Clio, MyCase, or other case management software.
What about regulatory compliance?
Aeralis assists with drafting — it doesn't provide legal advice or access case files. Attorneys and paralegals review every response before sending. The tool helps with efficiency while humans maintain responsibility for accuracy and compliance.
Give your legal team an inbox co-pilot
More time for billable work, less time on routine email. Start free, upgrade when you're ready.
Start with Aeralis