Create a Profile

Your default profile

When you first open Aeralis, you go through a short onboarding with two optional fields:

• About you — a sentence or two about who you are and what you write about
• How you write — a short hint about your tone, sign-offs, and length

Both are optional. Whatever you fill in (or skip) creates your default profile named My Profile. You can edit it any time from /profiles.

That's it for the Free plan — one profile, no setup steps beyond the two optional fields.

Creating additional profiles (Pro+)

If you're on the Pro plan or above, you can create more profiles to handle different contexts. For example: one for client work, one for internal team comms, one for personal email.

Each additional profile starts from a template. Templates are pre-written starting points for common contexts — you pick one and customize from there.

The available templates are:

• Customer Support — Handling tickets and customer questions
• Customer Success — Relationship management and check-ins
• Sales Outreach — Prospecting and follow-ups
• Executive — Leadership communication
• Recruiting — Candidate outreach and scheduling
• Account Management — Client relationship emails
• Internal Comms — Team and company-wide messages
• Personal — Everyday personal email

From the web dashboard

1. Go to aeralis.ai/profiles
2. Click + New Profile
3. Pick a template
4. The profile is created with sensible defaults — you can edit it immediately

From the Gmail add-on

1. Open Gmail and click the Aeralis icon
2. Go to Manage Profiles
3. Tap New Profile and pick a template

Customizing a profile

After creation, you can edit:

• Name — Give it something descriptive (e.g., "Work — Client A", "Recruiting — Engineering")
• Icon — An emoji for quick visual recognition
• About you — Context about who you are in this profile's scenario; Aeralis uses this when drafting
• How you write — A short hint about your tone and style for this profile
• Grounding tools — see below

There's no activation step. New profiles are ready to use immediately.

Grounding tools

Add external knowledge to your emails:

• Context URLs — Websites the AI can reference (e.g., company site, documentation)
• Google Search — Include up-to-date information from the web
• Google Maps — Location-aware recommendations
• Knowledge — Reference your uploaded documents (Business plan and above)

Setting a default profile

Aeralis uses your default profile when you open it. To change which profile is the default:

1. Go to your profiles list
2. Click Set as Default on the profile you want

Profile limits by plan

Plan	Max Profiles
Free	1
Pro	5
Business	Unlimited
Team	Unlimited

Tips

• Use distinct profiles for distinct contexts. Aeralis can learn your "work" voice and your "personal" voice separately if you separate them.
• Use descriptive names so you can quickly pick the right profile in the compose flow.
• Set a "How you write" hint if you want to lock in tone immediately — Aeralis will still keep learning from threads on top of the hint.

Next steps

• Learn about Grounding Tools to add context to your profiles
• Understand how profiles work