Aeralis
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Introduction Email Template

TL;DR

An introduction email should be 60-120 words, state who you are and why you're reaching out in the first sentence, reference a specific reason this person matters, and end with a low-commitment ask. The best introduction emails link to one relevant artifact (LinkedIn, portfolio, case study) instead of explaining it.

When to use this template

Use an introduction email when you're starting a new role, reaching out to a new contact for the first time, or introducing two people to each other. The goal is to establish context quickly and lower the barrier to a reply.

Introduction email templates

Scenario 1

Introducing yourself to a new team

Subject

Hi team — [Your name], new [role]

Body

Hi team,

Just wanted to introduce myself — I'm [Your name], joining as [role] starting [date]. I'll be working on [specific area / project].

A bit about me: [1-2 sentence background]. Outside of work, [one personal detail — hobbies, where you're based, etc.].

Over my first few weeks, I'll be reaching out individually to learn what you're working on. No immediate asks — just excited to meet you all.

You can reach me at [email] or find me on Slack at @[handle].

Cheers,
[Your name]

Scenario 2

Introducing yourself to a potential partner

Subject

[Your name] from [Your company] — quick intro

Body

Hi [First Name],

We haven't met — I'm [Your name], [role] at [Your company]. We [what the company does briefly].

The reason I'm reaching out: [specific reason — saw their product launch, mutual contact, relevant shared interest]. I wondered if there's a natural overlap between what we're building and what you're working on at [their company].

Not pitching anything. Would a 20-minute call in the next couple of weeks be useful to explore it? If email's easier, I'm happy to continue here.

Best,
[Your name]
[LinkedIn URL]

Scenario 3

Introducing two people (double opt-in)

Subject

Intro: [Person A] <> [Person B]

Body

Hi [Person A] and [Person B],

I've been meaning to connect you two.

[Person A] — meet [Person B]. [Person B] is [their role and context]. She's been working on [relevant thing]. I thought of you because [specific reason for the intro].

[Person B] — meet [Person A]. [Person A] is [their role and context]. He's been thinking a lot about [relevant thing].

I'll let you two take it from here. Have a great conversation.

[Your name]

Tips for writing a better introduction email

  • 1State who you are and why you're reaching out in the first sentence. Don't bury the lede.
  • 2Reference a specific reason this person matters to you. Generic intros feel like blast emails.
  • 3Link to one artifact (LinkedIn, portfolio, case study). Don't explain yourself in 200 words.
  • 4End with a low-commitment ask. "No pressure if not now" consistently gets more replies than high-pressure asks.
  • 5For double opt-ins: ask both people privately if they're OK being introduced before sending the group email.

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Frequently asked questions

How long should an introduction email be?

60-120 words. Longer intros feel like a resume; shorter feels abrupt. If you need more than 120 words, you're probably explaining yourself instead of asking a clear question.

Should I use "I hope this finds you well" in an introduction email?

No. It's filler everyone skips. Jump straight to who you are and why you're reaching out. First impressions reward directness.

Is it better to introduce via LinkedIn or email?

Email, when you have the address. It's more permanent, easier to reply to, and signals you're taking the relationship seriously. LinkedIn InMail is a fallback.

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Use a meeting request email when you need to get synchronous time with someone — a sales prospect, client, teammate, or external partner. The goal is to lower the friction of scheduling.

Cold Outreach Email Template →

Use a cold outreach email for sales prospecting, partnership inquiries, fundraising, or job outreach. The goal is to start a conversation, not close a deal in the first email.

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